Tee Booking Guidance Upon Course Re-opening

Dear Members ,

As we approach the announcement of the limited reopening of the course we are setting out the procedures for booking tee times.

We are now having to make much more use of the club’s electronic booking system, BRS, and HLSGC wish to ensure everyone has the same opportunity to book tee times online.

The updating and  restructuring of the daily timesheets has been no mean feat but we hope it caters for all as best as it can during these unprecedented times when the course’s playing capacity has been significantly restricted.   As we learn more and as time passes the procedures may change and certain booking restrictions may be lifted.

The full guidance relating to Covid19 measures when attending and playing will be published in due course and prior to reopening .

Key Points -:

Bookings will be for members only until further notice . No visitors are permitted.  You may only book within the scope of your existing membership category ie. 5 day etc.  Juniors under 18 are permitted to play only with a playing adult member from the same household or must be be accompanied with a parent/guardian.

No play is possible without a prior booking and no-one is to use the course prior to the first tee time of 8am.  Please do not attend without a booked tee time. 

Each day from 6pm  you will  be able to book for the following day’s play via BRS.  No bookings can be made in advance of the next day. Tee times have been reserved within each hour to ensure some availability for  telephone bookings from 8am on the day of play.  Any available tee time not taken online can also be booked via telephone.  The shop will be staffed from 8am to take telephone bookings .

We are initially limiting access to a total of 2 rounds per member per week from Monday – Sunday.  

Members  are  strictly limited to one round until  Sunday 17th May 2020  .

Going forward into the w/c  Monday 18/05/20 we will restrict any weekend bookings to a choice of Saturday or Sunday. Members can not book 2 rounds in any one day. 

The practice area must also be booked and is available to book via BRS on a limited basis

Use of the practice facility should only be booked if you are not playing the course that day and is limited to 2 bookings per week. 

Note : Members booking more than the allotted times can be easily identified. 

Two ball bookings  are permitted and single bookings may be subject to being joined by other single bookings.

Two ball bookings must state both members at the point of booking.  We would encourage playing with a regular playing partner wherever possible.

In all cases the course must be cleared by 9pm without exception.  As such,  tee times within 4 hours of sunset may not allow the full 18 holes to be played. It is not anticipated any more than 9 holes could be played after the last available tee time of 7:30pm.

The full timesheet ie: 8am – 7:30 pm will be subject to the club having sufficient volunteer resources to ensure all the Covid19  measures are being adopted and may change on a daily basis if key volunteer roles cannot be filled. 

Using BRS -:

The vast majority of you will have by now registered to use the BRS Tee Booking System.

Should any members require a BRS login they must  first register using their membership ID number as their username via the link below


Click here to access membership numbers 

Once registered your account will be enabled by the competition team asap and you will receive an email to confirm that.

Please note most members will already have a BRS account even if it’s never been used or you may have  lost your password. Generally if you were a member at the time the club introduced you should have an account.  If this applies please email your membership number, a preferred password and  your membership category  ( ie full , 5 day etc) to the competition team (email address below). 


All 999 workers on their respective corporate memberships are limited to restricted tee times via telephone bookings only.  Contact your respective Social Secretary or Website for details.  Do not register for BRS as it will not be enabled. 


For any issues or advice regarding the use of BRS or bookings  please email competitions@hlsgc.co.uk  . Facebook messages can’t be guaranteed to be answered promptly. 

Your patience and consideration for all members during this predictably busy period is welcomed.

Stay Safe

Ian Cassap

Competition Secretary